Which Documents a Buyer Dealer Will Ask For

A dealer deal dies on paperwork more often than on price. Knowing exactly which documents a buyer dealer will ask for, and having them ready, is the difference between a deal that closes and one that goes quiet.

What documents does a buyer dealer ask for?

In practice, the same short list comes up every time:

Registration certificate (RC). The proof of who owns the car. The name on it must match the person or business taking the payment.
Insurance. A valid policy at the time of transfer. An expired policy is a routine reason a deal falls apart at the last step.
Pollution control certificate (PUC). Validity matters, so check the expiry date rather than assuming.
Service records. Not always legally required, but they reduce a buyer's uncertainty and they hold resale value.
Hypothecation or NOC. If any finance is still on the car, the buyer needs proof that it can be closed.
Sales invoice or previous ownership papers. If you bought the car recently and the RC is still in the previous owner's name.

Which of these actually decide the deal?

Ranked by how often a deal is delayed by them:

RC in the seller's name. If the RC is not in the seller's name, everything else is a side issue.
Valid insurance. A buyer cannot take delivery without it.
Finance clearance. Outstanding hypothecation must be closed before transfer.
PUC validity. Usually quick, but it delays the handover if it is close to expiry.
Service records. Affects price, not completion.

Get the first three right and you have removed most of the friction from a dealer-to-dealer sale.

Should documents be published on a listing?

No. A registration certificate and an insurance policy contain more than a buyer needs to see, and a document left publicly visible stays visible. The right model is a document that sits behind a listing and is released to one dealer when the seller decides to.

That is how CarsBook works: attach the documents to the car, and they stay private until you choose to share them with a specific dealer. Other dealers browsing your listing see that the car exists, what it is and what it costs, not your paperwork. You can withdraw access at any time.

How do you share a document safely on CarsBook?

Attach the document to the vehicle rather than sending it into a general chat thread.
Share it with the specific dealer who has asked, not with the whole network.
Ask for the document before you commit, while you are still comparing cars.
Check the name on the RC against the business you are about to pay.
Do not treat a document as proof of anything on its own. A photo of an RC is a claim, not a guarantee. It still has to be verified at handover.

The wider trust argument, including why anonymous listings lose deals, is in why a verified dealer network wins.

What should you do if a document is missing or wrong?

Deal with it before you list, not after an offer:

RC not in your name. List it honestly in the description and say the RC will follow on transfer. A buyer who knows in advance is not a buyer who walks away later.
Insurance expired. Renew it before listing. It is cheap compared with losing a deal.
Finance outstanding. Get the clearance quote or closure letter first. Buyers discount heavily when this is unclear.
PUC about to expire. Renew it. It is a small cost and it removes a question.

Any of these, disclosed early, is a normal part of trading. Discovered late, it is a broken deal.

Do you need documents to browse on CarsBook?

No. Browsing on CarsBook is free for everyone, with no limit and no expiry, and it never requires you to upload anything. Documents only come into play when you publish a car of your own, which you can do on the free plan. See the plans and listing limits for how many cars you can have live.

Download the app See the plans and listing limits